Conditions of participation

Table Of Content

General information

1. Organizer

FiBL Projekte GmbH
Kasseler Straße 1a
60486 Frankfurt am Main, Germany
Phone +49 69 71 37 699-0
info.projekte@fibl.org
www.fibl.org
Management: Vera Bruder, Frank Wörner

2. Location, duration, opening hours

The Eco-Field Days will take place on Wednesday, 16.06.2027 and Thursday, 17.06.2027 on the premises of Bauckhof Amelinghausen, Betzendorfer Straße, in 21385 Amelinghausen.

Opening hours of the trade fair: 9.00 to 18.00, access for exhibitors: 7.00 to 20.00.

An evening event will take place on 16.06.2027 until 22.00 hrs.

3. Exhibition program

The Organic Field Days 2027 are aimed at companies, institutions and organizations that offer products, information and services for organic farming. Exhibitors from the following areas can be admitted:

Arable farming
Agroforestry
Training and further education
Advice/Consulting
Operating resources
Renewable energies
Research
Animal feed
Vegetable growing
Inspection body
Agricultural technology
Seeds/planting stock
Smart Farming
Special and permanent crops
Animal husbandry
Association
Processing and marketing
Water and soil management
Other

There is no entitlement to admission to the event.

4. Admission to the exhibition

All products at the Öko-Feldtage, insofar as their content is relevant, comply with the EU Organic Basic Regulation (EC) No. 834/2007. Only inputs that are registered in the input list for organic farming in Germany(www.betriebsmittelliste.de) are permitted to be exhibited and advertised at the stands. Seeds and seedlings are only permitted if they are listed in organicXseeds, the national database for organic seeds in Germany.

For products and systems that are particularly innovative and/or not yet certified organic, a case-by-case assessment will be carried out by FiBL Projekte GmbH.

The PR materials for the exhibited goods (operating resources, seeds) may only advertise products approved for organic farming.

FiBL Projekte GmbH is the contractual partner of the main and co-exhibitors as well as the catering businesses (hereinafter referred to as “exhibitors”). Binding registration is made by submitting an application for admission to FiBL Projekte GmbH. Co-exhibitors must be notified in advance to FiBL Projekte GmbH by the respective main exhibitor.

By completing the application for admission, exhibitors accept the Conditions of Participation as legally binding.

The exhibition contract is concluded upon confirmation by FiBL Projekte GmbH. The application for admission to the exhibition and the conditions of participation are deemed to be integral parts of the contract. Other important information and provisions (technical guidelines, price and service specifications and overviews of dates and deadlines) sent to exhibitors and the provisions for services are also part of the contract. It is mandatory to pass on the contents of the contract as well as a reference to compliance with the contract to the personnel and companies providing services.

Exhibitors are obliged to list all exhibits and services in full in the application for admission. Offers or products other than those registered may not be exhibited. If exhibitors display items and/or services at the event that have not been registered, FiBL Projekte GmbH is entitled to remove them in the course of inspections and to retain them until the end of the event.

General terms and conditions and conditions of the exhibitor are excluded as integral parts of the contract. Additional agreements must be made in writing. FiBL Projekte GmbH may take appropriate measures and exclude the exhibitor from the event without notice in the event of any breach of the terms of the contract.

5. Registration and deadlines

With the application for admission to the exhibition, exhibitors indicate the type and size of stand space they wish to book. Catering businesses must also indicate the technical requirements (power connection, etc.). Limited exhibition and catering space is available.

The following deadlines apply:

Booking of outdoor areas with demonstration plots for winter and summer crops until 31.05.2026
Submission of site planning for areas with demonstration plots by 30.06.2026
Delivery of seeds for the preparation of the demonstration plots with winter crops to the test technology by 15.08.2026
Booking of areas without demonstration plots in outdoor areas and of demonstrations until 31.12.2026
Delivery of seed for the preparation of the demonstration plots with summer crops to the test technology by 15.02.2027
Booking of catering stands until 28.02.2027
Ordering ancillary services (infrastructure and advertising services), submitting stand plans for areas without demonstration plots and submitting machine or system data sheets for the presentation of demonstrations by 30.04.2027 (booking possible from spring 2027)
Registration deadline for logistics services until 31.05.2027

Registrations received after these deadlines can only be considered if free capacities are still available. The organizer and its service providers reserve the right to impose surcharges for late submissions.

Exhibitors with demonstration plots will receive their stand allocation in June 2026, exhibitors without demonstration plots in February 2027. Stand allocation for catering businesses will take place in March 2027.

6. Data processing

By applying for admission to FiBL Projekte GmbH, exhibitors consent to the processing and storage of the data collected in the context of the Organic Field Days. If necessary, the data will be passed on to subcontractors (e.g. co-organizers, advertising agencies, tent/stand builders). FiBL Projekte GmbH has contractual agreements with these subcontractors in which they undertake not to pass on the data to third parties. Exhibitors may informally revoke their consent to this at any time.

7. Additional conditions for catering establishments

The sale of food and beverages is only permitted to authorized food service providers. All food and beverages offered, with the exception of water, must come from controlled organic farming. For this purpose, an organic certification in accordance with the Organic Out-of-Home Catering Ordinance(AHVV) must be presented.

The requirements of the Lüneburg District Food Hygiene Inspectorate from the “Requirements for food vending stands/snack stands at club and street festivals” apply.

Legal regulations such as the Food Hygiene Ordinance, the Beverage Dispensing Systems Ordinance and the Youth Protection Act must be observed.

The use of tableware and open drinking vessels made of glass (except reusable glass bottles up to 0.5 l in size) or porcelain is not permitted on the entire site. This is to avoid broken glass or similar in agricultural areas that are used for food production/pasture after the event.

FiBL Projekte GmbH recommends preferably using reusable tableware or disposable tableware made from renewable raw materials. Disposable tableware made from non-renewable raw materials is not permitted. The organizer reserves the right to introduce a deposit system.

Gas-powered equipment may be used in accordance with the applicable safety standards, in compliance with the Technical Guidelines of the Organic Field Days and in consultation with FiBL Projekte GmbH. The organizer reserves the right to carry out a technical inspection of the equipment used. The use of liquid fuel is prohibited.

8. Additional conditions for stand areas with demonstration plots

The creation of the demonstration plots must be coordinated with the exhibitor support and the experimental technology. For this purpose, the stand and plot planning must be submitted to FiBL Projekte GmbH by 30.06.2026 in the form of a sketch and, if necessary, supplementary information on the concept of the demonstration plots, regardless of whether the trial technology service is used.

Sufficient space for mechanical cultivation (min. 0.5 m on all sides) as well as sufficient space for pathways and the construction of tents etc. must be planned for the neighboring plots and between the trial plots. Between plots on which sowing/cultivation is to take place at different times, sufficiently large distances for mechanical cultivation must also be provided, even after the first sowing date. At least 35% of the net area must be cultivated with demonstration plots (for 400 m² = 126 m², for 800 m² = 259 m², for 1,200 m² = 392 m²).

A plan showing the distribution of the stand areas with demonstration plots in the field will be provided by FiBL Projekte GmbH by mid-June 2026.

The areas for demonstration plots are usually plowed and will be available from the beginning of August 2026. An on-site appointment will then be held for all exhibitors with demonstration plots to hand over the land and provide instruction.

Organic seed must be used as seed on demonstration plots. Exceptions to this rule – if seed without a health certificate or non-organically certified seed/planting material is to be used – must be registered with FiBL Projekte GmbH together with the stand/plot planning (stating the species, variety and quantity) so that an exemption can be obtained from the responsible inspection body before sowing.

For the preparation and maintenance of the demonstration plots, only inputs from the Input List for Organic Agriculture may be used which are permitted according to the Demeter e. V. guidelines (cf. Input List Germany, Demeter Germany testing standard). The application of inputs is only permitted after approval by the trial technology.

After the event, the plant stands are worked into the soil.

9. Services experimental technology

FiBL Projekte GmbH offers services for setting up the demonstration plots, which exhibitors can take advantage of for a fee.

The exhibitor must provide seeds and operating resources:

for all winterizations until 15.08.2026,
for all summerings until 15.02.2027.

More than double the desired sowing quantity must be supplied (150 % surcharge). Unused seed will be returned by the test technology on request.

All deliveries – including partial deliveries – must contain the following information:

Name and address of the exhibitor and contact details of the contact person for the preparation and maintenance of the plots in case of queries
Number of the stand area
full details of the species, variety and quantity, origin and certification number and an indication of whether the seed is organic or non-organic
Certification of GMO-free soybean and maize seeds
1,000 grain weight, desired sowing rate and thickness (g/m²) and time
Precise information on the inputs to be used, fertilization, desired application time and technique

Exhibitors with demonstration plots will receive the address for the delivery of seeds and operating resources, the contact details of the trial technology and all deadlines to be met together with the overview plan of the stand areas with demonstration plots by mid-June 2026 as an information sheet by e-mail.

If the seed is not delivered on time and in the required quantity and quality, there is no entitlement to sowing.

Exhibitors have no right to demand that work be carried out on specific days. The work will be carried out to the best of our knowledge; claims for damages are excluded to the extent permitted by law. FiBL Projekte GmbH is not liable for delays or failures due to weather conditions (e.g. if the moisture content of the areas is too high for sowing).

FiBL Projekte GmbH will invoice the costs for the test technology according to the scope of work.

Prices test technology

Coordination with the exhibitors, feasibility check, sowing preparation, sowing and maintenance measures, on-site support	80,00 € per hour
Tractor incl. diesel	62,00 € per hour
Attachment, hand tool, lawn mower	30,00 € per hour
Special equipment (e.g. tiller, drill/planting machine)	90.00 € per hour
Obtaining special permits, germ tests (quick tests)	20,00 € per lot
Lawn seed	6,00 € per kg
water	6,00 € per m³
Cultivation/reproduction in greenhouses, covering crops with fleece or netting, irrigation hoses, etc.	Price on request

Demonstrations

10. Theme areas for demonstrations

Demonstrations of machinery and irrigation systems can be registered until 31.12.2026. An advisory board appointed by FiBL Projekte GmbH decides on admission. Registration takes place via the exhibition registration form.

The aim of the demonstrations is to show visitors technology that is particularly relevant to organic farming. Demonstrations are offered on the following topics:

Harrow

Cultivation: Potato ridge (8-row, 75 cm row spacing, growth height 5-15 cm)
Maximum working width: 6.0 m
Aim: To demonstrate the uniform adaptation of the harrow to the potato ridge.
Maximum number of machines: 6

Hoeing in corn

Crop: maize (8-row; 75 cm row spacing, growth stage BBCH 13 / 3-leaf stage to BBCH 14 / 4-leaf stage)
Maximum working width: 6.0 m
Objective: Guidance of the coulter hoe with camera support. For regulation within the maize rows, finger hoes, torsion or spring tines, rolling harrows etc. should be shown, which work into the rows, but not sensor-controlled inrow hoeing.
Maximum number of machines: 6

Chopping in Möhrendamm

Cultivation: carrot stem (4-row in double row; 75 cm row spacing, growth height approx. 5 cm)
Maximum working width: 3.0 m
Objective: To guide the ridge share hoe with camera support. The aim is to show hoeing tools for working the ridge flanks and hoeing tools for weed control on the ridge crest on both sides of the carrot rows. If possible, also tools that can regulate between the two rows of carrots.
Maximum number of machines: 4

Base tillage/recultivation

Culture: Landsberger Gemenge
Maximum working width: 6 m
Objective: Solutions should be used that are capable of ultra-shallow tillage (full-surface cutting over the entire horizon at a working depth of only 2-3 cm).
Maximum number of machines: 6

Irrigation systems

Culture: Clover grass
Maximum working width: 30 m
Objective: To demonstrate irrigation and watering methods that are particularly efficient and resource-saving, with a focus on GPS-controlled, mobile irrigation machines with nozzle booms.
Maximum number of systems: 3

Other hoeing systems or hydraulic hoeing knives as well as other irrigation systems can be shown on individual demonstration areas of the exhibitors.

11. Admission to the demonstration

There is a defined size of demonstration area for each thematic block, which defines the upper limit for participation. Each demonstration must be registered with and approved by FiBL Projekte GmbH.

A maximum of one machine or system per topic area can be registered for demonstration. The topics can be prioritized. There is no entitlement to a demonstration.

Demonstrations of machinery can only take place in conjunction with the rental of an outdoor area (min. 50 m²). When planning the stand, it must be taken into account that demonstrated machines will be parked in this area outside the demonstration times and that tractors and drivers must be brought along by the exhibitors for the demonstrations.

Irrigation systems may only be demonstrated if the exhibitors simultaneously book a stand space in the outdoor area (min. 25 m²). The irrigation systems will be placed on the demonstration area.

The organizer reserves the right to reject individual machines and systems registered for demonstration if it is of the opinion that they do not or only partially meet the specified objectives.

If more suitable machines/systems are registered for a topic block by the registration deadline than there are places available, the organizer reserves the right to allocate places according to the chronological order of registrations received.

Exhibitors will receive confirmation of their participation in the screening by February 2, 2027 at the latest.

FiBL Projekte GmbH will not assume any costs for the transportation of machines and systems to and from the exhibition. FiBL Projekte GmbH accepts no liability for the loss of machines, equipment, superstructures or other valuables brought in by exhibitors. FiBL Projekte GmbH will provide security personnel to ensure safety during the demonstrations.

12. Areas and sequence of the demonstrations

The areas marked in Section 15 of the Conditions of Participation are intended for the demonstrations. One lane per machine and day is provided on this area. Separate set-up areas will be provided for setting up the machines, which will be used to check the machine settings.

The machines on the topics of harrowing, hoeing and basic soil cultivation will be shown in practical use and accompanied by an expert moderator. A maximum of five minutes is allowed for each machine. Afterwards, the results of the previous day’s work can be examined by the audience independently and without moderation. Participants in the demonstration must submit a data sheet for the presentation by 30.04.2027, which will be made available from February 2027.

Moderated demonstrations of irrigation systems will take place twice per exhibition day. A maximum water application of 15 mm is planned for each demonstration.

The demonstrating companies shall nominate a person to FiBL Projekte GmbH who is responsible for safety during the demonstrations. This person must be present and available on site for the entire duration of the event and must ensure compliance with the safety principles. Any reassignment of this responsibility is only possible until the safety briefing and must be communicated to FiBL Projekte GmbH in writing.

In the first half of May 2027, an on-site meeting will be held to present the site and the course of the demonstrations, to which invitations will be sent once the demonstration slots have been allocated. The central safety briefing will take place on Tuesday, 15.06.2027 at 14.00 on the event site. Attendance is compulsory for all persons designated by the exhibitors to FiBL Projekte GmbH as the “person responsible for the on-site demonstration”, as well as for all drivers of machinery combinations.

13. Postponement or cancellation of screenings

In the event that the conditions on the site do not permit a demonstration of the machinery and/or irrigation techniques, FiBL Projekte GmbH may postpone or cancel the demonstration. The decision on this will be made on the respective day of the event before the start of the event with the involvement of the demonstrators. FiBL Projekte GmbH is not obliged to refund the demonstration fee or any part thereof.

Innovation Award

14. Advance information Eco-Field Days Innovation Award

The ÖFT Innovation Award will be presented for the first time at the Öko-Feldtage 2027. Applications for this prize are open to exhibitors at the Öko-Feldtage 2027 from 01.01.2027 to 28.02.2027. Details of the procedure will be available from October 2026. Products, systems and methods that have already been shown as examples of innovation at previous Eco-Field Days are excluded from the application process.

Exhibition space and conditions

15. Exhibition areas

Outdoor areas with and without demonstration plots and areas for demonstrations are planned for the exhibition. The following illustration shows the exhibition areas and themed areas.

16. Exhibition prices, stand sizes

The following conditions apply to the Eco Field Days 2027:

Stand areas with outdoor demonstration plots for the demonstration of seeds and seedlings are offered in units of 400 m² at € 2,800.00 (€ 7.00 per m²). This is also the minimum size. The dimensions of the 400 m² units are 20×20 m. There are 50 units available.
Stand areas without demonstration plots in the outdoor area are offered in units of 25 m² or 9 m² at a price of € 62.00 per m². The dimensions of the 25 m² units are usually 5×5 m, those of the 9 m² units 3×3 m. For areas of 200 m² or more, the organizer grants a 10 % area discount.
Individual demonstration areas of 400 m² (40×10 m), including an individually designed crop , are available for the presentation of techniques that are not included in the machine demonstration program at a price of € 11.50 per m² (€ 4,600.00 per unit) (maximum 12 units).
A maximum of 4 outdoor stand areas of 200 m² (20×10 m) each are available for the presentation of agricultural equipment for animal husbandry at a price of € 2,000.00 each.
The fee for participation in the machine demonstration is € 1,600.00 per machine. Demonstrations may only take place if an outdoor stand area (min. 50 m²) is booked at the same time, on which the machine will be parked outside the demonstrations. A maximum of one demonstration per exhibitor and theme is permitted. There is no entitlement to a demonstration.
The fee for participation in the demonstration of irrigation systems is € 1,600.00 per system demonstrated. Demonstrations may only take place if a stand area in the outdoor area (min. 25 m²) is booked at the same time. A maximum of two demonstrations per exhibitor will be permitted. There is no entitlement to a demonstration.
A co-exhibitor fee of € 250.00 will be charged for each co-exhibitor.
In addition, all main and co-exhibitors will be charged an admission fee of €450.00. This includes a media entry incl. logo image in the online exhibitor directory.
A stand fee of € 175.00 per stand is charged for catering businesses. There is no admission fee.

All prices quoted are exclusive of 19% VAT. The prices do not include superstructures and other equipment or processing of the stand areas.

FiBL Projekte GmbH reserves the right to change the location and dimensions of the stand areas at any time if required by safety regulations, official requirements or other anticipated conditions on site.

17. Exhibitor passes

All exhibitors receive free exhibitor passes for their stand personnel according to the size of the stand area.

Stand space	Number of free passes
Up to and including 50 m²	4 passes
51-100 m²	6 passes
101-300 m²	8 passes
301 m² and more	10 passes
Co-exhibitors	3 passes
Catering establishments	up to 8 passes per sales stand

These and other fee-based ID cards can be generated at www.oeko-feldtage.de from March 2027.

18. Terms of payment

Admission, stand area, demonstration and co-exhibitor fees will be invoiced in advance of the event (for stand areas with demonstration plots in August 2026, for all other areas and demonstrations in February 2027, for catering establishments also electricity connections in March 2027).

The exhibitor is only entitled to the allocated space and, if applicable, the demonstration once the invoice has been paid in full. Upon request by FiBL Projekte GmbH, the exhibitor must provide proof of payment.

Services provided by the test engineering department will be invoiced in December 2026 for the year 2026 and in July 2027 for the year 2027.

Ancillary services (electricity connections, other infrastructure services, advertising services and customer tickets) will be invoiced by 31.07.2027 at the latest.

All invoices are payable within 14 days without deductions. All payments are to be made free of charge for FiBL Projekte GmbH and in euros, quoting the invoice number.

Invoice complaints must be submitted in writing to the exhibitor support department of FiBL Projekte GmbH within 14 days of invoicing, otherwise the invoiced service shall be deemed to have been duly rendered.

19. Withdrawal, cancellation fees

If the exhibitors cancel the stand space after the contract has been concluded,

the registration fees are due in full.
the following additional cancellation fees apply:

For areas with demonstration plots:

25 % of the agreed area fee if no work has yet been carried out in the field of test engineering.
If services in the field of experimental technology have already been used, the area fee will be charged in full. Exhibitors reserve the right to prove that FiBL Projekte GmbH has saved expenses.

For areas without demonstration plots and demonstrations:

25 % of the agreed floor space or co-exhibitor fee in the event of a cancellation by 31.12.2026.
After 31.12.2026, the area or co-exhibitor fee will be due in full. Exhibitors reserve the right to prove that FiBL Projekte GmbH has saved expenses.
If exhibitors withdraw after a demonstration has been confirmed, the demonstration fee will be charged in full.

For gastronomy businesses:

If catering businesses withdraw from their offer confirmed by the organizer after 31.03.2027, 50% of the stand fee will be due.

Safety, fringe benefits and environmental protection

20. Equipment of the stand areas

The Technical Guidelines, which form part of these Conditions of Participation as an annex, shall apply to stand structures and furnishings, stand safety and the securing of exhibition areas and objects.

Acceptance of the stand equipment (tent construction, stand construction, furniture and power connections) by the contracted service providers is carried out by FiBL Projekte GmbH. Missing or faulty installations must be reported by the exhibitor to the exhibitor support team by 6 p.m. on June 15, 2027 at the latest. Thereafter, the right to rectification or cost reduction shall lapse.

During the opening hours 9.00-18.00, exhibitors are obliged to keep their stand areas staffed and not to vacate them before the official closing time.

21. Fringe benefits

Power connections, tents, stand structures and rental furniture as well as advertising services can be ordered separately in the exhibition portal at www.oeko-feldtage.de from February 2027. FiBL Projekte GmbH has selected service providers and recommends that exhibitors take advantage of these offers.

The use of carpeting is prohibited for ecological reasons.

Electricity connections must be booked via FiBL Projekte GmbH.

If exhibitors commission other service providers for tents, stand structures or furniture, FiBL Projekte GmbH must be informed by 30.04.2027 in order to coordinate delivery dates.

22. Security

The instructions of FiBL Projekte GmbH and the appointed security personnel must be followed at all times. FiBL Projekte GmbH is entitled to remove objects, machines and equipment that endanger safety from the stand area.

The Technical Guidelines apply in particular to exhibitors, catering companies and service providers. They relate in particular to stand construction planning, stability and securing of exhibition areas and objects, logistics, traffic, fire protection and waste disposal.

The Technical Guidelines including the Site Regulations are an integral part of these Conditions of Participation.

23. Events in the exhibition area

An area for workshops, including basic technical equipment, is available for exhibitors’ workshops and seminars. Time slots can be booked for a fee with the support of the specialist program until 31.03.2027 at the latest. If more bookings are received than there are slots, the order in which they are received will be decisive.

Stand parties within the exhibitors’ stand areas must be registered in writing with the exhibitor support team by 01.06.2027. They are only permitted on the first day of the exhibition and until 10 p.m. at the latest. After this time, exhibitors must leave the exhibition grounds immediately. Exhibitors are requested to observe the House Rules (Item 28) and all other provisions of these Conditions of Participation, in particular the provisions on the distribution of food and beverages (Item 24).

24. Distribution of food and beverages by exhibitors

Exhibitors may only provide snacks and drinks to visitors free of charge.

All snacks and drinks on offer, with the exception of water, must be certified organic. Legal regulations such as the Food Hygiene Ordinance and the Beverage Dispensing Systems Ordinance must be observed. Any required event certifications must be agreed with the catering service.

The use of tableware and open drinking vessels made of glass or porcelain is not permitted. FiBL Projekte GmbH recommends using tableware made from renewable raw materials. It is recommended to purchase drinks from the Eco-Field Days beverage service. Information on the ordering procedure will follow in spring 2027.

25. Environmental protection, disposal and cleaning

As an event with ecological principles, the following guidelines for the protection of the environment and soil apply:

Smoking is expressly permitted only within the designated smoking areas. Tobacco and cigarette residues must be disposed of in the containers provided.
The use of inputs on practice areas and on exhibition areas with demonstration plots is based on the specifications of Demeter e. V. and must be clarified in advance with the trial technology department.
Only machines and equipment in perfect technical condition may be used. All machines and devices must be checked daily for leaks.
All machines and equipment that remain on the event site during the event may only be refueled with the amount of fuel required for the days of the exhibition. The washing/cleaning and refueling of equipment or vehicles is prohibited on the event grounds.

In order to make the event as sustainable as possible, FiBL Projekte GmbH is calling for the following measures to be implemented:

Public transportation is to be used preferentially.
Waste must be avoided and packaging materials must be reused wherever possible. Waste must be separated and disposed of in the facilities provided.
Environmentally friendly and reusable materials and give-aways must be used.
Cleaning work must be carried out with biodegradable agents.

Exhibitors and catering establishments are responsible for cleaning their stand areas and disposing of waste. Details are regulated in the Technical Guidelines. Waste disposal facilities are located centrally on the exhibition grounds. FiBL Projekte GmbH will only keep the general paths and consumption areas clean.

The disposal of any materials and waste remaining on the event site after dismantling will be charged to the person responsible at cost.

26. Assembly and dismantling

All deliveries and collections of machinery and other stand equipment with vehicles over 3.5 tons or with required loading assistance must be registered in advance with FiBL Projekte GmbH. Entry is only possible with a valid entry permit, which will be issued by FiBL Projekte GmbH after registration.

A central logistics area will be set up for loading and unloading. If required, the organizer will provide loading aids (wheel or telescopic loaders up to max. 6 t load capacity, forklifts, tractors, some with three-point adapters). Waiting times must be taken into account, especially on 14.06. and 18.06.2027.

On 15.06.2027, all vehicles must have left the premises by 20.00 at the latest.

A maximum speed of 20 km/h applies when driving on the exhibition grounds. Further regulations can be found in the Technical Guidelines.

Exhibitors’ vehicles may not enter the grounds during the event. The unauthorized use or parking of motor vehicles on the grounds is not permitted. In the event of non-compliance, vehicles will be towed away at the exhibitor’s expense.

All exhibits, including machinery, must be removed from the exhibition grounds by 21.06.2027, 18.00 hrs. Otherwise, the person responsible will be charged a delay fee of € 500 per day of additional stand time.

Schedule for assembly and dismantling:

Process	Date and time	Time
Delivery of machines and exhibits – with vehicles over 3.5 t – and with required loading assistance	10.06.2027	8.00-18.00 hrs
	11.06.2027	8.00-18.00 hrs
	12.06.2027	8.00-13.00
	14.06.2027	8.00-18.00 hrs
Delivery of further exhibits and access to the stand areas for assembly with vehicles under 3.5 t without loading assistance	14.06.2027	8.00-18.00 hrs
	15.06.2027	8.00-18.00 hrs
Start of dismantling at the stands	17.06.2027	from 18.00 hrs
Exit of exhibition vehicles and demonstration tractors from the grounds		from 18.30 hrs
Entry to the site with vehicles up to 3.5 t (no loading assistance possible)		from 19.00 hrs
Loading and return transportation of all exhibits and machines – with vehicles over 3.5 t – with required loading assistance	18.06.2027	8.00-18.00 hrs
	19.06.2027	8.00-15.00 hrs
	21.06.2027	8.00-18.00 hrs

27. Temporary storage of materials

Deliveries of materials that are temporarily stored in the material warehouse are possible from 07.06.2027 and must be reported to FiBL Projekte GmbH in advance. Storage costs €20 per pallet space per day. Only limited storage capacity is available. If no representative of the exhibitor is on site at the time of delivery, employees of FiBL Projekte GmbH or Bauckhof Amelinghausen may accept the goods. However, they are not obliged to check that the goods are free of defects, complete or correct. FiBL Projekte GmbH and Bauckhof Amelinghausen are not liable for delivered or stored items. Information on the delivery address must be observed.

28. House rules

The exhibition grounds may only be entered with a valid admission ticket during the specified opening hours. Children under the age of 14 may only enter the grounds if accompanied by an adult.

Animals may only be brought along for exhibition purposes after prior registration with the organizer.

The distribution of advertising material and the placement of exhibits, advertising material, banners and flags outside the exhibitor’s own stand area as well as the direct sale of products are prohibited.

Image and sound recordings of third-party exhibition stands or exhibits require the express permission of the exhibitors. Productions made for commercial purposes must be applied for and approved in advance by the Head of Communications at FiBL Projekte GmbH.

Reference is made to the Weapons Prohibition Act (§ 42 WaffG, prohibition of weapons of all kinds such as firearms, knives, batons, irritants, etc.). In addition, statements that violate human dignity (racist, nationalist, anti-Semitic statements, etc.), incite hatred or violence or commit incitement of the people as well as the display of anti-constitutional symbols are prohibited.

In the event of violations of these provisions and disruption of the event, the organizer reserves the right to deny persons access to the event, to expel them from the premises or to exclude them from the event.

Final provisions

29. Force majeure

FiBL Projekte GmbH is entitled to postpone, shorten, close or cancel the event in whole or in part due to force majeure or for other reasons for which it is not responsible, without the exhibitors being entitled to withdraw their registration or claim compensation. The stand rental fees and all costs to be borne by the exhibitors must be paid in full and claims for damages by the exhibitors are excluded.

30. Reservations, claims, preclusive period, written form

All exhibitor requests are subject to the possibility of implementation. FiBL Projekte GmbH reserves the right to cancel the event for good cause or to change the location, space or time of the event. Should compelling circumstances make it necessary, FiBL Projekte GmbH is entitled to relocate stand areas or change their dimensions. This does not entitle exhibitors to withdraw from the rental contract.

Exhibitors must assert all claims in writing within three months of the end of the event (unless a shorter period applies in accordance with Section 18), otherwise they will lapse.

Agreements that deviate from the conditions of participation must be made in writing. German law shall apply exclusively.

31. Liability, insurance

FiBL Projekte GmbH is only liable in cases of gross negligence or intent. Otherwise, the liability of FiBL Projekte GmbH is excluded.

FiBL Projekte GmbH does not take out any liability, fire, theft or other insurance for exhibited and demonstrated machines and other exhibits. FiBL Projekte GmbH accepts no liability for loss of or damage to machines, equipment, superstructures or other valuables.

Exhibitors are liable for damage caused by themselves, their employees, agents or exhibits. Exhibitors are therefore advised to take out exhibition insurance.

FiBL Projekte GmbH will provide general surveillance of the exhibition grounds. Security of stand areas and exhibits is the responsibility of the exhibitors.

32. Place of jurisdiction

The place of jurisdiction is Frankfurt am Main. However, FiBL Projekte GmbH reserves the right to assert claims before the court where the exhibitors have their registered office.